25 Ways to Communicate Effectively at Workplace

25 Ways to Communicate Effectively at Workplace wouldn’t be a big deal for you once you have gone through this post. There is a huge number of people around the world who got failed in their professional life because of poor communication skills that make their survival difficult in the professional career. Irrespective of employees’ technical skills, if they do not have basic communication ethic, they will failed to flourish in their profession. An employee’s encounter different situations where he/she has to communicate for the sake of presentation, demos, survey, and have to conduct various seminars. All these events success is hidden in a person self-skills, how to communicate, how to raise his point, how to disagree, how individualized his self from the rest.

In this particle I am going to comprehend the topic, ‘how to communicate effective at workplace?’ The word communication can be defined as, ‘the art of interchanging your thoughts, opinions or information in your formal language understood by other person.’ The communications skills are important both the listener and the speaker. Now it’s up to you, understand your current role and make your communication effective, and play a vital role in any discussions.

25 Ways to Communicate Effectively at Workplace

Here I am going to discuss the both roles’ communication rule in general. Let’s have a look to 25 ways how to communicate effectively at workplace.

  1. Courteous Words
  2. Body Language
  3. Straightforward Technique
  4. Avoid Gossiping
  5. Naysayer Attitude
  6. Open Meeting
  7. Electronic Mail
  8. Peer-To-Peer
  9. Presentations
  10. Trainings
  11. Confidence & Significance
  12. Simple Words
  13. Casual
  14. Constructive Criticism
  15. Improving
  16. A Little Personal
  17. Speak Up
  18. Mumbling
  19. Appreciative
  20. Workplace Stress
  21. Perceptions
  22. Cultural Difference
  23. Encouragement
  24. Conflicting Messages
  25. Physical Barriers

1. Use Courteous Words

It is common practice, in our daily routine the usages of courteous words portrays your good and positive impression, not only in the eye of person you are communicating but also in front of others. In your both roles, listener and speaker courteous word gives a positive boost in your communication. The use of courteous words especially to your subordinates shows your positive image. The use of courteous words (Thank You, Please, Kindly, Delighted, Great) make your speech worthy for the listeners as well as for your own courteous image in the workplace. It will automatically build your character and people at workplace start trusting you.

2. Use Body Language

The article how to communicate effectively at workplace is incomplete without discussing this point. The body language has a huge impact in your communication. So without body language your communication might display as murmuring speech without any wisdom. Irrespective of your either speaker or listener, your body language matters a lot. Being a speaker, you have to speak in a way by using your body language to elaborate your points. If you speak without an eye contact with any listener, it will show that you have low confidence level and don’t want to talk with them. Making an eye contact with others shows an eager of making understood your point. It shows your passion to talk with them and your confidence. So the use body language, eye contact and other gesture towards listener make your speech intellectual for others.

Being a listener your body language also matters a lot. You should display your level of interest towards the speaker. If you are working or busy and somebody is communicating to you, you have to give full intension to speaker. Made an appropriate eye contact and if there is necessary ask questions. This will shows your ultimate keen interest in communication.

3. Use Straightforward Technique

In your communication skills straightforward technique has its own impact that cannot be neglected. But often being straightforward is found as bad thing (or habit) in the diplomatic world. People think that being straightforward can lead you towards a failure while a diplomatic behavior can open new doors of success for you. But in your speech you should use straightforward technique especially while announcing any news (bad/good). People wouldn’t be interested in your description or explanation in the background of any news good or bad so cut the drama from news and hits the headline first. Announce all news to the point to save you and your team members from the wastage of precious time at workplace.

4. Avoid Gossiping

It’s not about your communication skills; somehow it’s your own nature up to some extent. There is a various kind of people with different nature, some like gossiping and others not. Your gossiping nature can label you as a person that cannot be ‘trusted’. So it’s very important for you remain trustworthy and avoid gossiping of other colleagues. Let be yourself as a person with whom others can share their views and thoughts open mindedly without any fear of their words got misinterpret.

5. Avoid Naysayer Attitude

How to communicate effectively at workplace article is incomplete without discussing this point.  It’s very important foe you to avoid naysayer attitude and people with naysayer nature. For those who are unaware of what is naysayer? Let me tell you, naysayers are the persons who demotivate you from achieving your goals by saying various words like, (that’s impossible, no, never, ah you can’t do). Read how to tackle naysayer people. You should avoid naysayer people and if you have naysayer attitude, you should remove it from your personality as soon as possible. You cannot communicate effectively at workplace with a naysayer attitude, rather be a person who motivates others to achieve their dreams and struggle for them.

6. Open Meeting (Conference)

Open meetings (conference, assembly) are the best way to communicate with your team members. This is the best way of communication, in which all team members share their passion and you can also share passion and goals with them. With these forums all people will feel same passion and their enthusiasm will also got boosted. This is the best approach to communicate effectively at workplace.

7. Electronic Mail (emails)

In the professional environment, electronic mails are the best way to communicate effectively at workplace. Communication via emails is a protective way. It gives you best way to deliver messages to all your team members within the privacy, without pulling them out of their work zone.

8. Peer-to-Peer

It is psychologically proved that some people understand with more ease in peer-to-peer communication rather than in group discussion or in other ways. In peer-to-peer communication it’s important for both listener and speaker to make an eye contact and make sure that whole message is being understood and delivered effectively.

9. Presentations (Visual, Graphics)

Experts have been proven that communicating through presentations like graphics and sounds make some people understandable. So it is a best way to communicate with your team members using presentation like Microsoft Power point.  It will give them a chance to communicate openly about the points that aren’t clear or need some sort of explanation or repetition.

10. Use Trainings

Communication via training is another excellent way to communication some certain information to your team members. Most of the employee takes training sessions very seriously, especially when it is informed to them that training will be considered in their appraisals.

11. Show Confidence & Significance

How to communicate effectively at workplace topic is incomplete without discussing this point. So you can understand importance of it. To show the worth of your communication it is very important for you to show your confidence while communicating.  It’s very significant for a speaker to show higher confidence level, so people do not take your speech for granted. Being a speaker you have to show confidence at seriousness towards your speech, if you do not your team members may take your speech as for granted with zero % attention. Confidence and seriousness are some the ingredients of your communication that make your listeners to listen you attentively.

12. Use Simple Words

Often people think that use of difficult vocabulary make their impression more worthy, while it is not important up to some extents. Using difficult vocabulary may be not understandable for all the members of your team members. And because this you might have to repeat your words, or have to explain things twice. The use ambiguous words can make your speech difficult to understand, because all people (Your Linters) have various level of mind. It might possible all of them do not get point clearly and save your precious time in the explanation of things again and again.

13. Don’t be so casual

Getting along with your coworker always helps to perform better at job. But don’t take it too far in your communication on the job. Always make sure whenever you communicate stays professional, either you are communicating by emails, on calls or in a meeting; you have to be professional and don’t adopt casual way of communication.

14. Constructive Criticism

If you are managing people at work you have to be careful while criticism junior.  You have to make sure you are comments are not emotionally charged. Deal situation professionally and always provide positive reinforcement when a job is done. Also find ways to add in tips for improvement without being “that boss”.

15. Never Stop Improving

Effective communication is a skill and it can be improved with time, all you need is to practice.  You have to observe where you lack and how others respond your communication gives you clue for improvement.

16. Get a little personal

People let their guard down when you talk about their lives outside of work. Find ways to interact on a personal level without getting too far. It will build trust between people at work and helps in effective communication.

17. Speak Up  

Even when you use right words, nuances and tones, someone might not receive the message you intended. When   you see an inappropriate reaction, you have to identify the source of misunderstanding and restate your message in a way that makes sense.

18. Avoid Mumbling

Mumbling can be a big problem for effectively communicating; either you are working at entry level, middle level or higher level. Your team members should be able to hear you clearly. Always try to speak clearly and do not mumble. Sometimes it happens we speak too quickly that other person didn’t understand. You have to be careful because it shows lack of confidence on your part.

19. Be Appreciative

After every communication session, no matter which means you used, you have to thank your listeners for their time. It will cost nothing and it’s a simple courtesy. Working as a team is to share ideas and boost productivity. When communication is hampered, it can sidetrack the entire effort.

20. Workplace Stress

Dealing with stress these days is a 24/7 activity. This stress can strongly affect on communication at work place. The results of stress on employees can range from change in attitudes, lack of focus and even calling out. These issues can lead to many bad results like missing deadlines, decreased productivity and weakened communication between employees.

21. Perceptions

There has always been one consistent problem in effective communication is perceptional barriers. People usually make some perception about other for their views and opinions. Best way to avoid perceptional barriers is to evoke that these are other views and you have to maintained professional relationship. We have to be open always for new ideas and people and we have to avoid any perception that ruined professional atmosphere.

22. Cultural Difference

Dealing with different cultures can be difficult sometimes. For effective communication we must know that people have different culture and believes. And every individual act differently in different situation. While communicating we have to understand other’s views, believes and culture, this can bring huge positive change in effective communication at workplace.

23. Encouragement

Offer words and actions of encouragement, as well as praise, to others. Make other people feel welcome, wanted, valued and appreciated in your communications. If you let others know that they are valued, they are much more likely to give you their best.  Try to ensure that everyone involved in an interaction or communication is included through effective body language and the use of open questions.

24. Conflicting Messages

Communications can be sometimes conflicting and this will cause the communication process to breakdown. Inconsistent body language tells the story of one thing, but the message discussed is different. This will create confusion for the receiver of the message. The resulting confusion may lead to the message being ignored.

25. Physical Barriers

This might be the most common type of barrier that blocks the communication process. Anything that can physically distract you is part of this barrier. Some examples like temperatures, phones, or even the building itself can be a distraction.

Conclusion:

Effective communication is like a work in progress.  There are a lot of adjustments and improvements that we discussed above, will help to attain the desired level of effective communication. With effective communication not even individual but organization can attain desired results. It will increase employee motivation and bring self-confidence among the employees. Effective communication skills in the workplace will improve your ability to be a strong leader. There are also added benefits to having strong communication skills. First it’s a skill that you can use in everyday life. Secondly being a good communicator will help you strengthen and improve other management skills. Ultimately it will help you achieve your professional goals.